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Office Manager

The Freightos Group

The Freightos Group

Operations
Luxembourg
Posted on Feb 4, 2025

Office Manager

  • Corporate
  • Luxembourg
  • Full-time, temporary

Description

About Us

Founded in 2015 and based in Luxembourg, Shipsta by Freightos is a global tender procurement platform that transforms freight procurement for top-tier enterprise shippers. It streamlines tender management by connecting shippers with a vast network of carriers, optimizing logistics operations. In plain terms, Shipsta simplifies the complex world of freight procurement, making it more efficient and accessible for businesses worldwide.

As of 2024, Shipsta joined Freightos, the global booking and payment platform for the trillion-dollar freight industry. The Freightos platform is used by hundreds of airlines and ocean liners, thousands of freight companies, and over ten thousand importers and exporters. Oh, did we mention we’re traded publicly on the Nasdaq (CRGO).

About the Role

We’re on the hunt for an Office Manager (30 - 40 hours / week) who’s as organized as a label maker, detail-oriented enough to spot a typo from a mile away, and proactive like a superhero swooping in to save the day (or at least the budget). You’ll be the go-to person for keeping the office running smoothly—taking charge of finances, charming vendors, and wrangling contracts, all while juggling a few admin tasks on the side. If you’ve got a knack for numbers, a love for organization, and a “can-do” attitude that could power a small city, we want you!

Requirements

Responsibilities

  • Office Management:
  • Manage schedules and appointments (e.g., visitors).
  • Maintain office supplies and inventory.
  • Ensure the office is well-organized and fully equipped.
  • Budget Management:
  • Work closely with the finance team to monitor office-related expenditures and ensure the office operates within the set budget.
  • Accounts Payable and Receivable:
  • Process invoices and payments in a timely manner.
  • Vendor & Expense Management:
  • Manage vendor relationships, including handling reimbursements and reviewing credit card statements.
  • Implement and monitor financial controls to ensure expense accountability.
  • Contract Management:
  • Organize and maintain office contracts, including tracking expiration dates, in cooperation with the legal and sales teams.
  • Handle contract renewals and terminations, ensuring compliance and timely execution.
  • Ad-hoc Responsibilities:
  • Take on additional tasks as required to support the office and leadership team in daily operations.
  • Support HR in different projects and administrative tasks.

Basic requirements:

  • Strong financial management and organizational skills.
  • Ability to work autonomously, while collaborating effectively with others.
  • Excellent attention to detail, with the ability to identify and implement process improvements.
  • Proficient in financial software and MS Office Suite (especially Excel).
  • Strong negotiation and communication skills for dealing with vendors and contracts.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Can-do mindset: A proactive approach to challenges and problem-solving.
  • Collaborative: Works well with cross-functional teams and demonstrates a cooperative attitude.
  • Eager to learn: Open to feedback and committed to continuous learning and development.
  • Autonomous: Able to manage responsibilities independently, while seeking support when needed.
  • Proficiency in spoken, written, and reading skills in either French or German is required.

Type: Temporary 30th November 2025; 30 - 40 hours / week

Why you will love working at Shipsta by Freightos?

  • We genuinely value work-life balance! Our hybrid model allows you to enjoy quiet days at home, free from traffic, with in-office days 3 days a week, in line with applicable regulations and taxation based on your country of residence.
  • We believe that employees who get better make us all better. We strive for professional development and continuous learning. Alongside career support and guidance, you’ll receive an annual training budget for personal and professional development.
  • We don’t just offer jobs—we offer a stake in something bigger. As part of Freightos, you’ll be eligible to receive equity incentive grants that vest over time, aligning your success with the company’s long-term growth. The more we build together, the more you benefit.
  • A multicultural global team makes global freight easier. You’ll work with people from around the world, gain new perspectives, and experience diverse ways of thinking—fun and eye-opening!
  • Enjoy a flexible work schedule that fits your needs, plus various team activities to keep things fun — like our Thursday BBQs, where you can unwind and bond with colleagues in a relaxed setting.
  • Our office is situated right by the harbor in Mertert, offering an inspiring environment where creativity knows no bounds. Enjoy a unique, scenic workspace that fuels innovative thinking and collaboration.

Freightos is an equal opportunity employer, committed to treating all potential employees fairly and ensuring equal opportunities for everyone.